Work Placement Preparation

Getting started

Embarking on the journey to secure a work placement can seem daunting, but with the right approach and resources, you’ll find it both manageable and rewarding. Follow these steps to get started:

1. Identify potential employers

Finding the right employer for your work placement is the first step. Begin by thinking about industries and companies that interest you. Consider your career aspirations and how a placement in a particular field could benefit your future. Research local businesses, large corporations, non-profits, and even small start-ups.

Here are some tips to help you identify potential employers:

Local business directories: Start with businesses in your local area. This could include companies related to your field of study or other industries you’re interested in exploring. The following websites list local businesses and organisations:
Friends and family: Ask friends and family members to recommend businesses and organisations that may be of interest. Check if they work for employers who have previously taken on students for work placements.
Online job portals: Websites like Indeed, Reed, and LinkedIn often list companies that may offer internships and work placements.

2. Research companies

Once you’ve identified potential employers, the next step is to research them thoroughly. Understanding a company’s background, values, and what they’re looking for in a placement student can give you a significant advantage. This research will also help you tailor your applications and demonstrate genuine interest.

Company website: Start with the company’s website to get an overview of their mission, values, products, and services. Pay attention to their careers or opportunities page.
LinkedIn: Check the company’s LinkedIn page for updates, job postings, and insights into the company culture. You can also see if any former students from your school work there.
News articles: Look for recent news articles about the company to understand their current projects, achievements, and any challenges they might be facing.

3. Prepare your application materials

You will need a well-crafted cover letter and CV to apply for placements. Use the templates provided on this page to get started. Make sure to personalise each application to reflect the specific company and role you are applying for.

4. Make contact

Reaching out to potential employers can be daunting, but with a well-crafted approach, you can make a positive impression. Here are some best practices:

Initial contact: Start with an introductory email or LinkedIn message. Keep it concise, professional, and tailored to the company. Mention how you found them and why you’re interested in a work placement with them. Use the email template provided on this webpage as a guide.
Follow-up: If you don’t hear back within a week or two, send a polite follow-up email. Reiterate your interest and provide any additional information they might need.
Phone calls: If you haven’t received a response after your follow-up email, consider making a phone call. Be prepared to explain your purpose clearly and professionally.

Always be professional and polite. If an employer is interested, they may invite you for an interview (see the FAQs for information on staying safe). Practice common interview questions and think about how you can demonstrate your skills and enthusiasm.

5. Follow up and confirm

If you hear back from an employer, send a thank-you email. If you are offered a placement, reiterate your interest in the position and your appreciation for the opportunity. Confirm that further details and any necessary paperwork will be sent by the College. Provide information about this opportunity to the College by completing the Placement Preparation Form.

Templates

These templates will give you a solid starting point for your communications with potential employers, helping you to present yourself professionally and effectively. Feel free to modify them or visit the links to get more advice and guidance on personalising your communications.

CV and Cover letter Templates

Note: If you need to provide a postal address, use the college's address:

[Your Name]
c/o Employer Engagement Team
Newbury College
Monks Lane
Newbury. RG14 7TD

Dear [Employer’s Name],

I am writing to express my interest in a work placement opportunity with [Company Name]. As a [Your Course] student at Newbury College, I am keen to gain practical experience in [industry/field of interest], and I believe that your company offers the perfect environment for me to develop my skills and knowledge.

I am particularly drawn to [Company Name] because of [specific reason related to the company, e.g., "your innovative approach to sustainability"]. My studies will provide me with a strong foundation in relevant sector skills and knowledge, and I am eager to apply this in a real-world setting.

I am a dedicated and enthusiastic individual with strong [relevant skills, e.g., "communication and teamwork abilities"]. I am confident that my proactive attitude and eagerness to learn will make me a valuable addition to your team. I am happy to provide any further information you may require.

Thank you for considering my application. I look forward to hearing from you.

Yours sincerely,

[Your Name]
[Your Contact Information]

Sample email templates

Subject: Work Placement Opportunity

Dear [Employer’s Name],

I hope this message finds you well. My name is [Your Name], and I am studying [Your Course] at Newbury College. I am writing to enquire about the possibility of a work placement opportunity with [Company Name].

I am particularly interested in [specific area/department] within your company because [reason why you are interested in this company]. I believe that the skills and knowledge I have and will gain during my studies would allow me to contribute effectively to your team.

Attached is my CV for your consideration. I would be delighted to discuss any potential opportunities further and can be available for an interview at your convenience. Thank you for considering my application. I look forward to hearing from you.

Kind regards,

[Your Name]
[Your Contact Information]

Subject: Follow-Up on Work Placement Enquiry

Dear [Employer’s Name],

I hope you are well. I am writing to follow up on my previous email regarding the possibility of a work placement at [Company Name]. I am very keen to gain experience in [industry/field of interest] and believe that your company is an excellent fit for my aspirations.

I understand you may have a busy schedule, but I would greatly appreciate any opportunity to discuss this further. Please let me know if there is any additional information I can provide.

Thank you for your time and consideration.

Kind regards,

[Your Name]
[Your Contact Information]

Why work and industry placements are important

Work and industry placements are essential for preparing you for your future career. They provide invaluable experience, enhance employability, build professional networks, and develop skills crucial for success in the job market.

Practical experience

Work placements provide hands-on experience in a real work environment. This practical exposure helps you apply theoretical knowledge from the classroom to real-life scenarios, enhancing your understanding and skills.

Enhancing employability

Having work experience on a CV makes you more attractive to potential employers. It demonstrates that you have already been exposed to the workplace, understand professional dynamics, and have practical skills that can be immediately applied.

Building Professional Networks

Placements offer an excellent opportunity to network with industry professionals. These connections can be valuable for future job searches, references, and insights into the field. Networking can also open doors to job opportunities that might not be advertised publicly.

Gaining insights into the industry

Through industry placements, you can better understand your chosen field. This exposure can help you identify specific areas of interest within the field.

Developing PPD skills

Work placements help develop a range of important PPD skills that are highly valued by employers. These include:

Technical skills: Specific to the industry or job role.
Soft skills: Such as communication, teamwork, problem-solving, and time management.
Professionalism: Understanding workplace etiquette, meeting deadlines, and dressing appropriately.

Improving course performance

Engaging in a work placement can improve your college performance. The practical experience gained can provide context to theory-based sessions, making learning more relevant and engaging.

Increasing confidence

Successfully completing a work placement can significantly boost your confidence. It provides a sense of accomplishment and reassurance that you can thrive in a professional setting. This confidence is beneficial for future job searches and career progression.

Enhancing job prospects

Many employers use work placements to identify and recruit potential employees. Students who perform well during their placements may receive job offers or be considered for future openings. Even if a job offer is not made, the experience gained and references provided can be invaluable in the job market.

Understanding workplace culture

Work placements expose you to the culture and environment of a workplace. Understanding organisational culture, norms, and values is important for smoothly integrating into future job roles and becoming a productive team member.

Meeting course requirements

For many courses, work experience is a mandatory component. Completing these placements is essential for fulfilling academic requirements and graduating successfully.

Employer Engagement Team

Staying safe when contacting employers

Your safety is our top priority. As you embark on this project to secure a work placement, it’s essential to stay safe and be aware of the potential risks. Here are some important safeguarding tips and guidelines to follow when contacting employers:

Inform your parents/guardians

Always let your parents or guardians know which employers you are contacting and keep them updated on your progress. If you’re unsure about any step in the process, talk to a member of the Employer Engagement Team. They are here to help and support you.

Limit personal details

Only provide the necessary information, such as your name, college, and email address. Avoid sharing your home address, personal phone number, or any sensitive information. Use your College email account (if you have one). This ensures that your communications are monitored and secure. Where possible, use our resources, such as templates and guides, to ensure your approach is professional and safe. When first contacting an employer, use email or official company contact forms. Avoid using personal social media accounts or informal communication methods.

If you need to provide a postal address, use the college's address:

[Your Name]
c/o Employer Engagement Team
Newbury College
Monks Lane
Newbury. RG14 7TD

Verify employers

Before contacting a company, thoroughly research it. Check its official website and look for reviews or feedback from previous employees or work placement students. If you’re unsure about the legitimacy of a company, ask a member of the Employer Engagement Team to help verify the employer.

Meeting employers

An employer may want to meet you. Interviews should ideally take place at the employer’s office or in a formal business setting. Having a parent or guardian accompany you to any in-person interviews is best, but at the very least, you should inform your parents or guardians about the interview details, including who you are meeting the time, and the place. If the interview is online, ensure you are in a safe, public part of your home where others are around.

Report concerns

If you encounter any inappropriate behaviour or feel unsafe at any point, do not hesitate to speak up. Report any concerns to your parents, guardians, or a member of the Employer Engagement Team. We have safeguarding procedures in place to protect and support you.

FAQs

Q: How do I choose the right company for my placement?
A: Think about your career goals and interests. Choose companies that align with these and where you think you can learn and grow the most.

Q: What should I do if I don’t get any responses?
A: Don’t get discouraged. Follow up with a polite reminder and consider widening your search to include more companies or different industries.

Q: How long should my cover letter and CV be?
A: Your cover letter should be no more than one page, and your CV should ideally be one to two pages, highlighting your most relevant skills and experiences.

Q: What should I do if an employer asks for personal information?
A: Be cautious about sharing personal information. Employers should not need details such as your home address, financial information, or any sensitive personal data at the initial contact stage. If you are unsure, consult a member of the Employer Engagement Team or a parent before responding.

Q: How can I verify that an employer is legitimate?
A: Research the company thoroughly. Check its official website, look for reviews or news articles about it, and verify its contact information. If something feels off or you are unsure about an employer's legitimacy, seek advice from the Employer Engagement Team or a parent.

Q: What should I wear to an interview?
A: Dress smartly and appropriately for the industry. When in doubt, opt for business casual attire.

Q: What should I do if I feel uncomfortable during an interview or conversation with an employer?
A: If you feel uncomfortable at any point, politely end the conversation or interview. Inform your parents and a member of the Employer Engagement Team immediately about your concerns.

Preparing for Work Placement